Generic placeholder image

Heading

Donec sed odio dui. Etiam porta sem malesuada magna mollis euismod. Nullam id dolor id nibh ultricies vehicula ut id elit. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Praesent commodo cursus magna.

View details »

Generic placeholder image

Heading

Duis mollis, est non commodo luctus, nisi erat porttitor ligula, eget lacinia odio sem nec elit. Cras mattis consectetur purus sit amet fermentum. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh.

View details »

Generic placeholder image

Heading

Donec sed odio dui. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Vestibulum id ligula porta felis euismod semper. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus.

View details »

Office of the Secretary to the Sanggunian

Charter Services

SANGGUNIANG PANLALAWIGAN
 


Province of laguna


 
Frontline Service:                  Issue Certified True Copies of Sangguniang Panlalawigan Documents
 
 
About the Service:            The public may request certified true copies of
Sangguniang Panlalawigan ( SP) documents such as SP resolutions, ordinances , minutes of meetings, certifications which are to be used for legal purpose/s only.
 
Clients                   :                General Public
 
Requirements                   :                Letter request for the specific document/s needed
 
Schedule of availability of Service:             Monday- Friday
                                                             8:00 A.M. - 5:00 P.M.
 
How to avail of the Service:
 
Follow the steps
It will take you
Please approach
 
 
 
  1. Request for the Document
 
  • Accomplish request form or submit the request letter to the Board Secretary IV
 
  1. Processing of Request
 
  • Admin Aide will retrieve and photocopy the document
 
  1. Approval of Request
 
  • The SP Secretary approves and signs the requested document
 
  1. Release of the Document
 
 
 
2 minutes
 
 
 
 
 
5 minutes
 
 
 
 
5 minutes
 
 
 
 
5 minutes
 
Mrs. Marilou R. Salamat
Board Secretary IV
Records & Archive Division
 
 
 
Ms. Wilma C. Aben
Admin Aide III
Records & Archive Division
 
 
Mr. Francisco R. Macabuhay
Secretary to the Sanggunian
 
 
 
Ms. Wilma C. Aben
 

 

 
We give the following services:
  1. Issuance of Certified True Copies of Sangguniang Panlalawigan Documents
  2. Forward the copies of the Ordinance/resolutions to the   Governor and other concerned Local Government  Units/offices
  3. Keep the seal of the Sanggunian Panlalawigan and affix the  same to all the ordinances and     resolutions. Attend the weekly session of the Sangguniang Panlalawigan
  4. Assist the Committees in the conduct of their meetings/hearings
  5. Conduct Research in aid of Legislation
  6. Streamlining of preparation of minutes, agendas, resolutions and ordinances
  7. Encoding of resolutions and ordinances
  8. Posting of the approved Resolutions/Ordinances

 

 

Legislative Services Division

  • Prepares legal opinions. Provides technical/legal, reference & other  materials.
  • Prepares & distribute committee reports & minutes of committee meetings, administrative cases & public hearings.
  • Prepares committee reports. Edit/print/publish journals, privilege speeches of the SP Members & other publications related to the legislative operations of the SP.
  • Transmits/forwards resolutions for approval/signature of the Presiding Officer/Provincial Governor.
  • Review SP resolution/ordinance. Drafts resolution and ordinances.
  • Assist in the preparation of proposed amendments to resolutions & ordinances.
  • Distribute copies of resolutions and ordinances.
  • Prepares & distribute Journal/Minutes of SP Members.
  • Records attendance of SP Members during sessions. Provides assistance to researches on matters related to the journal/minutes.
  • Prepares Indexes of Journals. Issues certification of amendments approved by the SP during sessions.
  • Records/take down/ transcribe in stenographic notes the proceedings of SP session & other legislative meetings.
  • Edit/revises transcripts of stenographic notes.
  • Registers resolutions/ordinances introduced by SP Members.
  • Distribute copies of resolutions/ordinances & third reading copies of name.
  • Prepares & distributes order of business/calendar of business

 

 

 Operations and Management Division  

  • Provides adequate administrative support to the SP and Staff.
  • Perform simple supply & property management functions.
  • Prepares annual procurement program & budget of SP offices, legislative & Secretariat office.
  • Provides feedback, clarification & actions on administrative & financial matters & information regarding SP decisions.
  • Prepares & follow-up financial claims of Legislatives’ & Secretariat Office..
  • Attends to requests for service/s records & other personnel records & inquiries regarding personnel information.
  • Processes & follow-up request for leave & update leave records.
  • Monitors maintenance of Computer & other printing materials.
  • Maintains the cleanliness of Sangguniang     Panlalawigan building & other properties.
  • Prepares monthly payroll & Representation allowance of elected officials, permanent & casual employees of Sang. Panlalawigan Office.
  • Records disbursement & procurement.
  • Prepares & follow-up all disbursement vouchers i.e. subscription, telephone bills, office supplies
  •  Review & counter sign all disbursement papers of the SP and records the same.
  •  Maintains regular log-in/out of office supplies & equipments.

 

 Records and Archives Division

  • Files legislative records & documents of the Sangguniang Panlalawigan.
  • Makes legislative records & documents available for reference & research.
  • Provides assistance in the reproduction of legislative materials.
  • Coordinates w/other divisions on legislative documents & information not available in their respective units.
  • Maintains, safe keep & retrieve hard copies/records/office files.
  • Performs recording functions i.e. recording of incoming & outgoing communications.
  • Selects & acquire books & non-book materials for the library to meet the actual anticipated need  based on requests 
  • Index & make available to clientele clippings on current issues vital to legislation.
  • Provides ready reference materials & assist in the location of materials available in the library.
  • Attends to request for statistical data, list of resolutions/ordinances, authored, co-authored by SP Members and list of resolutions/ordinances by committee.
  • Prepares, mail & secure delivery of any correspondence letter of the Sangguniang Panlalawigan. 
  • Prepares subject index & author index of resolutions/ordinance & list of committee referrals of draft resolutions/ordinance.
  • Records & monitors legislative status of resolutions/ordinance/reports.